What is cloud-based access control?

A cloud-based access control system is a security solution that manages who can enter an area using software hosted in the cloud rather than on an on-premises server.

Instead of storing access credentials, permissions, and system data locally, cloud-based platforms securely host this information off-site. Administrators can then access and manage the system through a web browser or mobile application from anywhere.

Cloud-based access control allows organizations to modernize their security infrastructure while minimizing the hardware and maintenance requirements typically associated with legacy systems.

How does a cloud-based access control system work?

A cloud-based access control system consists of several components that work together to manage and secure entry points across a facility or multiple locations.

Cloud-based door access control systems work via the following components:

• Door controller: As the brain of the system, door controllers make the decision to grant access. Controllers connect to the door lock, reader, and cloud software to determine if the credential presented has permissions to access the area.
• Door lock: The door lock is the physical mechanism that secures the entry point. When the controller grants access, it signals the lock to disengage, allowing entry. When access is denied, the lock remains secure to prevent unauthorized access.
• Credential: A credential is the method used to identify a user within the system. This may include keycards, fobs, mobile credentials, or PIN codes. Each credential is associated with specific access permissions defined within the cloud software.
• Credential reader: The credential reader is installed at the door and is responsible for scanning or receiving the user’s credentials. Once a credential is presented, the reader sends that information to the controller for verification.
• Cloud software: The cloud-based platform serves as the central management system. It stores all user credentials, access rules, schedules, and activity logs. Administrators can manage the entire system remotely, making updates at any time without needing access to on-site infrastructure.

Advantages of cloud access control systems

Cloud-based access control systems offer significant advantages by improving how organizations manage security while creating new opportunities for security providers.

Cloud-based access control systems are better than traditional systems in the following ways:

• Centralized management: Manage multiple locations from a single interface without relying on on-premises servers, simplifying system oversight and administration.
• Remote access: Control permissions, monitor activity, and respond to events from anywhere using a web browser or mobile device.
• Scalability: Easily add new doors, users, or locations as your organization grows without requiring major infrastructure changes.
• Automatic updates: Receive the latest features and security enhancements automatically, eliminating the need for manual system upgrades.
• Reduced infrastructure costs: Remove the need for on-site servers and reduce ongoing maintenance, lowering overall system costs.
• Faster installations: Simplified architecture allows installers to deploy systems more quickly compared to traditional on-prem solutions.
• Remote system management: Enable dealers and integrators to manage systems without frequent on-site visits, improving efficiency and response times.
• Recurring revenue opportunities: Subscription-based cloud models create long-term revenue streams for security providers, enabling business and partner growth.
• Easier system expansion: Add new devices and capabilities without complex reconfiguration, supporting continuous system growth.

Cloud-based vs. on-prem access control

When evaluating access control solutions, organizations often compare cloud-based systems with traditional on-premises deployments.

Here’s how the two compare:

What to look for in a cloud access control system

When selecting a cloud access control system, it’s important to evaluate features that support scalability, usability, and integration with broader security operations for your business.

Meanwhile, dealers should consider systems that support easy deployments, offer standout features from other solutions, and support customers’ needs.

Easy scalability

Look for cloud systems that easily scale as the business grows. Adding a new door or area to your access control system shouldn’t be a hassle. Consider a solution that enables quick installations and can onboard additional areas with a minimal impact on the building’s infrastructure.

Easy management

An effective access control system should make it easy to define and manage complex access policies and groups. With a simplified interface, onboarding new users is faster, and fewer mistakes are made when managing the system.

Additionally, an intuitive system enables administrators to:

• Set access schedules
• Define user roles and permissions
• Automate access based on specific conditions
• Integrate access management with other systems for automated workflows

Video surveillance integration

Integration with video surveillance systems enhances your security, investigations, and emergency responses.

With this unified approach, you can:

• Link video footage with access events
• Verify access activity visually
• Investigate incidents more efficiently
• Improve overall visibility
• Improve emergency responses to security threats

Mobile management

Modern access control systems should be manageable via a smartphone. This helps you have greater control and visibility into your business’s security.

An easy-to-use, intuitive mobile app helps administrators:

• Manage users and permissions from anywhere
• Unlock doors remotely
• Receive notifications and alerts
• Review audit logs at any time

Flexible credentials

Flexibility in credential support ensures compatibility with different user preferences and operation requirements. Look for an access control system that supports the credentials you need. Ideally, you want a system that supports all types of credentials in the event your business needs to make a change in the future.

So, you should choose a system that supports:

• Smart cards and proxy badges: Physical contactless credentials with embedded chips and RF technology to communicate with readers, offering a secure, encrypted credential method.
• Key cards and fobs: Cards or small keychain devices that use magnetic stripes, RFID, or NFC to communicate with readers. These cost-effective credentials are widely popular.
• PIN codes: Eliminate physical credentials altogether with a numeric code. These credentials are easy to implement and can even be combined with other credentials for an added layer of security and convenience. physical
• Mobile credentials: Use a credential everyone already has in their pocket, reducing costs to supply credentials and adding additional convenience for users.

Advanced management features

As security requirements become more complex, advanced capabilities are increasingly important. So, you need a system that can meet your evolving access needs, such as offering elevator access control, multi-site management, and custom access rules and automation. These features help organizations maintain control across larger and more dynamic environments.

What is the best cloud-based access control system?

Designed to provide ease of use, scalability, and cost effectiveness, INFINIAS CLOUD offers a modern and flexible solution for managing access across facilities of all sizes. With a browser-based platform, intuitive interface, and powerful rules engine, INFINIAS CLOUD simplifies system management while enabling advanced access control capabilities.

It also scales seamlessly from single-door deployments to enterprise environments. It even integrates with 3xLOGIC’s VIGIL VMS, creating a unified solution that is more effective at deterring and identifying security threats.

INFINIAS CLOUD features include:

• Scalable platform designed to grow alongside your business, supporting a handful of doors or hundreds across one or multiple buildings.
• Customizable rules engine that enables you to tailor your system to unique scenarios, such as lockdowns, first-in unlock, and ad hoc schedule changes.
• Integrated video surveillance with VIGIL, enabling a unified security solution that better protects your business.
• Mobile management that allows you to manage your system while on the go; view access events, control door access, and receive alerts from your phone.
• Multiple credentials that give you the flexibility to use the credentials that best fit your business: key cards, fobs, PIN codes, and mobile access.